2020 EDITIONREGULATION

provisional

1. Object, organization and description of the event

1.1 1.1 This regulation sets out the rights and obligations of the parties involved in organizing and participating in the Azores Bravos Trail 2020;

1.2 Azores Bravos Trail is organized by AAIT – Associação de Atletismo da Ilha Terceira (Terceira Island Athletics Association), tax ID number 512056412, based at Edifício dos Corte Reais, Sé, Angra do Heroísmo, in partnership with the municipalities of Angra do Heroísmo and Praia da Vitória.

1.3 The event official website as well as the organization contacts are as follow:
          a) Official website: www.azoresbravostrail.com;
          b) Email for registration related issues: geral@stopandgo.com.pt;
          c) Email concerning other issues: azoresbravostrail@gmail.com;
          d) AAIT address – Edifício do Jardim dos Corte Reais, 30-F, Estrada Gaspar Corte Real, 9700-030 Angra do Heroísmo;
          e) AAIT phone (+351) 295 217 623);
          f) AAIT Technical Director – Ricardo Matias (+351) 961 945 284;
          g) AAIT Vice-President of the Direction, in charge of the trail running area – Isabel Correia (+351) 926 789 638;

1.4 The Technical Director of the Azores Bravos Trail competitions is AAIT Technical Director, Ricardo Matias;

1.5 The Azores Bravos Trail is a trail running event that includes two competitions taking place on Terceira Island, in the Azores archipelago, in line with the schedule set on the program, supplied in annex I of this regulation. This event includes the following competitions:
a) a nearly 55 km trail competition;
b) a nearly 30 km trail competition.

1.5.1 The 55 km trail competition begins at Terceira Island Golf Club, located at Agualva parish, in the municipality of Praia da Vitória, whereas the 30 km trail competition begins at Lagoa do Negro, as indicated on the map supplied in annex II of this regulation. This map also contains the demarcation of the corresponding itineraries;

1.5.2 The itinerary of the 55 km trail competition presents a cumulative gain of 4.536 m, whereas the 30 km trail competition holds a cumulative gain of 2.981 m, as indicated in annex III of this regulation;

2. Participation

2.1 Participation terms

2.2 The competitions are uniquely disputed by the participants properly registered and accepted by the organization and within the terms and conditions set in this regulation;

2.3 The participation is open to all comers, without distinction of nationality or gender, born before 2002 inclusive;

2.4 The competitions itineraries demand from the participants former experience and specific training in this kind of athletics variant, as well as a good fitness level and an adequate management of the physical and mental strain, that will enable them to accomplish the challenge;

2.5 Each participant assumes total responsibility for the assessment of his/her respective physical condition. The Organization reinforces that the participants'fitness level should be adequate to the characteristics of highly demanding competitions, which combine the significant harshness of the ground with its considerable unevenness, allied to the effort of achieving long distances in weather conditions that might be adverse. Particular care in passing by areas with cliffs as well as lumpy and slippery ground should also be adopted. Each participant must, therefore, realistically ascertain his/her self-reliance in a mountainous environment, thus enabling an appropriate reaction while managing the issues inherent to this kind of competition, such as extreme exhaustion, digestive problems, muscle and joint pain and injuries, as well;

2.6 The Organization recommends that the participants undertake a sports medical examination to certify their ability to carry out this kind of physical activity;

2.7 Either before or during the competition, the Organization reserves the right, if it so wishes, to move away any participant that shows signs of pathology able to undermine his/her health and well-being;

2.8 By registering, the participants unconditionally accept to comply with the rules set in this regulation, as well as with any further participation norms released through the several communication tools by the Organization. The participants assume feeling physically and psychologically prepared to the physical strain inherent to the sports competition in which they will participate, the Organization bearing no responsibility for the occurrence of accidents, incidents, illnesses, injuries or any other physical damages due to the participants health status that may occur before, during and after their participation in the competitions. In effect, by clicking in the field to confirm the registration, the participant expresses his/her agreement with the conditions, terms and rules of registration and participation in the competitions, in accordance with what is set in this regulation, which is the equivalent to declaring the following:

I have read and agree to the Azores Bravos Trail regulation, available at the site www.azoresbravostrail.com.
I acknowledge my health status and confirm that I hold all physical and psychological conditions to participate in the competition.
I assume that I won’t participate in the competition if my health conditions change after the registration.
By participating in the competition, I entitle the Organization and the competition partners to the free and unconditional use of my image. As such, I assign all rights to the use of my image, namely captured in the photos and filming that will take place during the competitions, thus renouncing to receive any amount that might be earned with their release in support communicational pieces.
It is knowingly and voluntarily that I participate in the competition, completely exempting the Organization, partners, directors, collaborators and other companies linked to the organization of the competition of any responsibility resulting from my participation, before, during and after it, namely with regard to the loss or spoilage of personal objects due to theft, damages or any other reasons not attributable to the Organization.
I acknowledge the cancellation conditions of the competition, which I accept in full.

2.9 Notwithstanding the provision of the previous number, the participant must fill in the consent form, to be released by the Organization, and return it properly signed at the Registrar’s Office at the check-in;

2.10 In case of doubt concerning the rules set in this regulation or related to any matter inherent to the carrying out of the competitions, participants may contact the Organization in order to clarify them;

2.11 The bib is personal and, as such, untransferable. It must be placed and kept clearly visible during the entire competition, over the clothes upon the chest or abdomen areas. It can’t be set on the leg, the back or the backpack;

2.12 The participants in the competitions will receive a tag for theirs bags containing a change of clothing, which will be directly sent to the finish line area. The participants hand over their bags at the starting point and these will be returned to them upon arrival, against the presentation of the bib;

2.13 The Organization declines any responsibilities regarding the content of these bags. The Organization also declines any responsibility for any loss or damage that might impair the participants’equipments. Participants exonerate the Organization of any responsibility for the loss or damage of personal objects, under all circumstances;

2.14 The Organization will only transport the bags containing a change of clothing;

2.15 In case a registered athlete doesn’t participate in the competition, and his/her documents and eventual gifts aren’t collected at the Registrar’s Office, this material won’t be sent to the owner;

2.16 Participants have 12 hours to go through the 55 km of the long competition and 7 hours and 30 minutes to cover the 30 km of the shorter competition. Failure to comply with these limits implies the participant’s declassification;

2.17 Sticks are the only locomotion auxiliary means allowed;

2.18 External help to the participants is only allowed nearby the official supply stations;

2.19 In both itineraries, it is forbidden to accompany the participants with any kind of vehicle, whether or not motorized;

2.20 Due to logistics, the Azores Bravos Trail is limited to 500 participants in the total of both competitions;

3. Registration

3.1 Registration is exclusively made at the site https://stopandgo.com.pt/. At the event site, www.azoresbravostrail.com, there is a link for registration;

3.2 Payment is made through ATM reference;

3.3 The participation in the competitions implies the payment of the following registration fee, as set out and in accordance with the information released by the Organization, notwithstanding the adoption of promocional prices;
a) 55 km – 50,00€ (fifty euros)
b) 30 km – 40,00€ (forty euros)

3.3.1 The registration in the competitions includes:
a) Technical t-shirt;
b) Bib;
c) Chip with timing;
d) Liquid and solid supplies during the competition;
e) Sports insurance;
f) Participation medal;
g) Transfers;

3.4 The registration deadline ends on March, 20th 2020 or until the top limit of registrations is reached;

4. Ranks

General M/F

a) Under 23 M/F – from 18 to 22 years old;
b) Seniors M/F – from 23 to 39 years old;
c) M40/F40 – from 40 to 44 years old;
d) M45/F45 – from 45 to 49 years old;
e) M50/ F50 – from 50 to 54 years old;
f) M55/F55 – from 55 to 59 years old;
g) M60/F60 – from 60 to 64 years old;
h) M65+/F65+ – more than 65 years old;

5. Health Care

5.1 The Organization provides support and first-aid to all participants with prompt service ambulances during the whole itinerary, at the start and at the finish line of the competitions;

5.2 In case further emergency medical assistance is needed, the regional health care service will provide for it, under its responsibility;

6. Safety, mandatory material and supply stations

6.1 The Organization, together with police authorities, will condition traffic during the competitions, assuming no responsibility, however, for any accidents or damages caused among participants or by participants to third parties;

6.2 The available emergency phone number will be indicated on bibs;

6.3 The mandatory material to be transported by participants during the competitions includes:
a) a windbreaker or waterproof jacket;
b) a termal blanket;
c) a front torch and spare batteries;
d) a water container or equivalent holding at least 0,5 liters capacity;
e) a cup holding at least 15 cl capacity;
f) an operating cellphone (with enough battery and balance);
g) a whistle;

6.5 Throughout the itinerary of the 55 km competition, the following supply stations for solids and liquids, marked on the map of annex II, will be available:

a) 1st Rocha do Chambre – 8 km;
b) 2nd Rocha do Chambre – 19 km;
c) Lagoa da Falca – 29 km;
d) Doze Ribeiras – 39 km;
b) Farol da Serreta – 49 km;

6.6 Throughout the itinerary of the 30 km competition, the following supply stations for solids and liquids, marked on the map of annex II, will be available:
a) Lagoa da Falca – 4 km;
b) Doze Ribeiras – 14 km;
c) Farol da Serreta – 24 km;

7. Sports insurance

7.1 All participant athletes, registered in accordance with the proceedings described in this regulation, benefit from an insurance against personal accidents occuring during the event, under legally established terms;

7.2 The Organization’s responsibility regarding the insurance ends as soon as the official timing of the event is ended;

8. Jury, timing, classifications and awards

8.1 The Organization will establish a competition jury, formed by five of its members, that will decide upon the sanctions to be applied in accordance with this regulation as well as the omissions and doubts therein raised;

8.2 The Organization ensures the timing of all athletes through a chip system placed at the bib, which requires some care in handling and placement;

8.3 For each participant, timing begins at the starting signal and ends when he/she crosses the finish line;

8.4 Timing ends 12 hours after the start of the 55 km long competition and 7 hours and 30 minutes after the start of the shorter 30 km competition. Traffic will be re-established from 7:30pm onwards;

8.5 During the competitions there will be several checkpoints to control the participants’ crossing;

8.6 Until the closing ceremony, set on the program, the classifications by rank will be issued. For the purposes of classification by rank, each participant’s competition time will be reckoned;

8.7 For the purposes of the awards ceremony, the classification will be based upon the order of arrival of the first participants, masculine and feminine, regardless of their starting time;

8.8 Awards will be granted to the first three athletes of the general classification of each competition, in each gender, regardless of age/rank. The awards will be granted by absolute classification, that is, by the order of arrival of the participants to the finish line, regardless of the starting time. In what concerns teams, awards will be granted based upon the three best classifications of the respective athletes;

8.9 The awards ceremony takes place on the very day of the competitions, after their ending, as set on the program supplied on annex I;

8.10 The awards that are not received during the ceremony can be collected at the AAIT address until April, 29th 2020, after which the awards will be forfeited to the Organization;

8.11 The classification of teams will be based upon the three best classifications of the respective athletes;

9. Rules of good conduct

9.1 Participants must:
a) Comply with this regulation;
b) Comply with the Organization’s rules and recommendations;
c) Comply with the schedules and specific rules of each competition;
d) Provide assistance to the other participants in case of accidents, injuries, illnesses or other situations that might endanger their physical integrity, providing for the emergency services alert and remaining on location until their arrival;
e) Dispose of any kind of waste only in the designated areas;
f) Ensure the proper use of equipments;
g) Respect sportsmanship and the adversaries during the competitions;
h) Adopt an exemplary public behavior during the competitions, to prevent jeopardizing the good name and reputation of the Organization, as well as its partners, sponsors and other participants;

9.2 Doping is not allowed in and out of the competitions. Each sportsperson must ensure that no forbidden substance or method is used in his/her organism. Each sportsperson is personally accountable for any forbidden substance, the metabolites or markers found on his/her organic samples, and for resorting to any forbidden method;

10. Disqualification

The Organization will either forbid to participate in the competition or disqualify the participant who adopts any of the following behaviors:
a) Forges any element of the registration;
b) Doesn’t come forward at the start, at the scheduled time and place;
c) Doesn’t respect the Organization’s instructions;
d) Doesn’t have physical and psychological conditions to participate;
e) Doesn’t have a bib;
f) Doesn’t present the bib on the front of the t-shirt, fully visible at the places indicated by the Organization;
g) Uses another participant’s bib;
h) Folds or alters the advertising on the bib;
i) Utilize inadequadamente o dorsal fornecido;
j) Doesn’t comply with the official signaling of the competitions;
l) Doesn’t comply with the itinerary of the competitions, in part or totally;
m) Shows unsporting behavior, namely by pushes and obstructions that intentionally harm third parties;
n) Uses doping substances;
o) Doesn’t respect the other participants, the Organization, security agents and other supporting entities to the competitions;
p) Doesn’t respect the main principles of keeping the environment clean and preserved;
q) Adopts stances or attitudes that somehow damage the image and the good name of the competitions and the Organization;
u) Somehow disrespects the rules set in this regulation;

11. Image, commercial and advertising rights

11.1 Registration in the competitions and the subsequent acceptance of this regulation imperatively imply the participant consent in letting the Organization record totally or in part his/her participation, further allowing the Organization to freely use those images regarding the release and promotion of the competitions in all media, namely television, radio, press, internet, posters, cards, flyers, photos and videos. Participants thus give up all image rights pertaining to the commercial and advertising use of those records, not being entitled to any financial compensation from the Organization;

11.2 The Organization exclusively holds the advertising and commercial rights of the competitions, being responsible for negotiating and managing those rights on behalf and in the interest of all participants, sponsors, partners and other entities. The Organization exclusively holds the right to receive, withhold and distribute all revenues resulting from the use of commercial and advertising rights. All contracts or commercial agreements concerning the commercial use of the competitions must be scrupulously respected by the participants. These must pursue all efforts to ensure compliance with the obligations undertaken by the Organization within this scope;

11.3 Unless expressly authorized by the Organization, the participant is not allowed, by any means, to post advertising or to promote companies, products, goods, equipments or services during the competition;

11.4 The participant is responsible for any charges arising from the use, during and during the trial, of trademarks, patents or licenses of intellectual property rights;

11.5 In case legal action is taken against the Organization for the violation of any of the rights abovementioned, the participant is required to compensate the Organization for all the expenses that, as a consequence, or for any other reason, it will have to pay;

12. Eco-responsibility

Participants must behave responsibly regarding the environment cleaning and preservation in all areas where the competitions take place, including the start, the itinerary and the finish line. It is strictly forbidden to throw waste on the ground, before, during and after the competitions. Participants must carefully keep the waste generated by the food and drink packages used during the competition. By the finish line and along the itinerary as well, the Organization will provide containers for the disposal of the waste carried by the participants. Disrespect for this rule implies the immediate exclusion of the participant from this competition as well as the interdiction to participate in any further events carried out by the same Organization;

13. Complaints

Any complaint must be presented in writing to the Organization, at the event or until 24 hours after the competition to the email azoresbravostrail@gmail.com;

14. Personal Data Protection

The Organization fully complies with the Personal Data Protection Law now in force. Participants acknowledge and authorize the Organization to entry and process their personal data in the competition files, as well as to further use them in the development of administrative and commercial management and other activities. Participants must indicate the name they wish to have on the bib, registered lists and final classification that will be published on the event site. The privacy policy enables, however, any athlete to ask for the change or removal of his/her data, through a request sent to the email azoresbravostrail@gmail.com;

14.1 By confirming his/her registration, the participant allows to be contacted by the Organization and the company Stop and Go through SMS and email for the following purposes:
a) information on payment data;
b) information on participant data;
c) information on the classification;
d) information on the competition;

14.2 Furthermore, upon the registration, the participant may authorize the Organization to process the personal data either received or generated by the registration, for commercial acts of general nature or adapted to his/her profile, by any means, namely letter, phone, email, SMS, MMS and instant message apps regarding the Organization’s products or services related to the accomplishment and organization of events, sports competitions, merchandising or similar activities, during the period set by the Organization within its internal policies of data retention. The participant may, at any time, revoke this authorization. The participant may, at any time, exercise the rights of access, rectification, erasure, opposition, limitation and portability set by the rules now in force regarding the protection of personal data, by contacting the Organization through registered post with acknowledgement of receipt at the AAIT address or through the email azoresbravostrail@gmail.com;

14.3 Notwithstanding the exercise of the aforementioned rights, the Organization will keep the participants’ personal data given by them and generated as a result of the registration and/or the participation while the competition lasts, as well as during the limitation period of lawsuits that any of the parties might submit;

14.4 Upon completion of this period, the Organization might retain processed personal data for the purpose of identifying former participants to offer them discounts and promotional campaigns in future events, as well as the Organization’s products and services, whenever beforehand authorized to do so.

14.5 To become better acquainted with the data protection measures carried out by the Organization, participants may access the Privacy Policy terms published on the official site of the event, at www.azoresbravostrail.com.

15. Cancellation or postponement of the competitions

In cases of force majeure, namely public calamities, earthquakes, strikes, adverse weather conditions that might put the participants at risk, the Organization reserves the right to postpone, cancel, suspend or interrupt the competitions, as well as to make changes concerning places, schedules or itineraries. In any of these situations, the Organization can not be granted any responsibilities and is not required to compensate economically or in any other way any participant or entity for that fact.

16. Final provisions

16.1 The Organization reserves the right to make changes, where required, and these will be promptly communicated to the registered athletes and publicly released. This regulation might also be altered, where applicable.

16.2 This regulation comes into force from December 6th 2019 onwards.

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